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Position: Administrative Assistant - Part time Location: St Christopher Parish - Marana, AZ Job Id: 1230 # of Openings: 1 Saint Christopher Catholic Parish
Job Description
Job Title: Administrative Assistant Exemption Status: Non-exempt
Department/Location: Saint Christopher Catholic Church / Marana, AZ
Primary Function: Under the direction of the Office Manager and/or Pastor is responsible for performing a variety of secretarial and administrative support duties.
Essential Duties and Responsibilities:- Support the pastoral and spiritual mission of the Diocese and the Catholic Church
- Shall abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures;
- With oversight, be responsible for department mail including pickup and delivery of post office and other mail.
- Work collaboratively with employees; provide assistance as necessary
- Foster communications and work collaboratively with all parish employees and diocesan employees.
- Interact with Parishioners in a friendly manner.
- Answer and handle correspondence and telephone calls in a professional and courteous manner
- File and maintain records as required
- Provide secretarial and word-processing support as required including composing and typing of correspondence
- Maintain physical and information security at all times; respect the confidentiality and privacy of all persons contacted
- Monitor expenses; process check requests and invoices for payment as required.
- Provide support to other department personnel as required
- Develop a cleaning schedule to assure the Church, office, and Parish Center, is clean and maintained in an orderly fashion.
- Maintain a supply of cleaning supplies and equipment; properly account for materials and equipment.
- Comply with safety regulations as required; maintain a safe working environment.
- Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking, sitting standing, stooping, reaching, talking, hearing, carrying, and keyboarding, driving.
Basic Qualifications:- A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Roman Catholic in full communion with the Church
- Minimum typing speed of 40 WPM; Proficiency in the use of computer technology including word processing, the use of Excel Spreadsheets, Publisher, and related technology.
- Excellent communications skills including written, verbal, public speaking, and presentation skills; ability to maintain confidentiality
- Excellent human relations and interpersonal skills; must be a self-starter and be well-organized; must be a team player, Ability to work collaboratively in a team environment;
- Be able to manage multiple tasks simultaneously
- The ability to successfully complete a criminal history and background check
- Professional bearing and clean and neat personal appearance
Education and Experience:- Graduation from a 2-year college in Business or Public Administration or equivalent experience
- A minimum of 2- year’s experience as a secretary or administrative assistant in, medium or large firm or equivalent experience.
- Proficiency in Spanish is required.
- Bi-lingual (English/Spanish).
Click the link below:
https://diocesetucson.org/employment-opportunities